Overview
Debtors Administrator Jobs in Cape Town, Western Cape, South Africa at ExecutivePlacements.com
Title: Debtors Administrator
Company: ExecutivePlacements.com
Location: Cape Town, Western Cape, South Africa
Recruiter:
Complete Talent
Job Ref:
38717905
Date posted:
Tuesday, March 17, 2026
Location:
Cape Town, South Africa
SUMMARY:
POSITION INFO:
About The Role
Our Client is a leading force in Commercial and Retail Property Management. We pride ourselves on managing premium office parks, retail centres, and industrial nodes. We are looking for a highly organized and financially astute Debtors Administrator to manage the rental and recovery collections for a prestigious portfolio.
The ideal candidate is a "recoveries expert" who understands the complexity of commercial leases—from gross rentals to triple net recoveries—and has the resilience to manage tenant relationships professionally while strictly enforcing lease terms.
Key Responsibilities
- Rental Invoicing: Generate accurate monthly invoices based on various lease structures (Gross, Net, and Triple Net), ensuring escalations are applied correctly.
- Recoveries (Operating Costs & Utilities): Calculate and invoice monthly recoveries for operating costs, rates and taxes, and utility consumption (water/electricity), ensuring accurate apportionments per lease clauses.
- Collections Management: Proactively manage the debtor's book to ensure timeous collection of rentals and recoveries. Conduct regular follow-ups with corporate and retail tenants to reduce overdue days.
- Account Reconciliation: Prepare clear and concise reconciliation statements for tenant queries, specifically breaking down disputed operating cost charges.
- Query Resolution: Serve as the primary point of contact for tenant finance departments, resolving complex queries related to arrear rentals, VAT adjustments, and prior year recoveries.
- Legal Handover: Prepare documentation for the handover of defaulting tenants to attorneys or managing agents for legal action and eviction proceedings.
- Reporting: Prepare monthly debtors' age analysis and cash flow forecasts for Portfolio Managers and Property Owners.
- Tenant Onboarding: Liaise with the leasing team to set up new tenants on the accounting system with correct invoicing parameters and deposit requirements.
Qualifications & Experience
- Matric / Grade 12 is essential.
- Tertiary qualification in Finance, Accounting, or Property Studies (advantageous).
- Minimum 3 years' experience as a Debtors Clerk or Accounts Receivable Clerk.
- Essential: Previous experience in a Commercial, Retail, or Industrial Property Management environment.
- Experience managing large corporate tenant accounts and understanding of B2B collections (as opposed to residential consumer collections).
- Proficiency with property management software (e.g., MDA, SAPO, Re-Leased, or MRI) is highly advantageous.
- Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP’s, SUMIFS) for analyzing large recovery data sets.
Skills & Attributes
- Deep understanding of commercial lease clauses regarding recoveries, deposits, and VAT.
- Strong numerical ability and analytical thinking.
- Excellent communication skills—able to professionally liaise with Financial Directors and Tenant Coordinators.
- Ability to work under pressure and meet strict month-end deadlines.
- High level of integrity and confidentiality when dealing with tenant financial data.
