Overview
Administrative Assistant Jobs in New York City Metropolitan Area at KTS Management
Title: Administrative Assistant
Company: KTS Management
Location: New York City Metropolitan Area
About KTS
KTS Management is a diversified family office and management company overseeing investments and operating businesses across real estate, retail, hospitality, healthcare, and emerging ventures. We are seeking a highly organized, detail-oriented professional who can serve as a trusted partner to leadership while helping coordinate day-to-day business operations.
This is not a traditional administrative assistant role. We are looking for someone who enjoys working across multiple projects, managing information, improving processes, and supporting financial and operational activities within a growing organization.
Key Responsibilities
Executive Support Family Office:
- Manage calendars, meetings, and scheduling for leadership
- Coordinate travel arrangements, itineraries, and business logistics
- Prepare meeting agendas, presentations, reports, and follow-up action items
- Organize and maintain digital files, records, and company documentation
- Assist with special projects and strategic initiatives
Business Operations
- Track and coordinate ongoing projects across multiple businesses
- Maintain task lists, deadlines, and accountability systems
- Assist with vendor management, contracts, and business correspondence
- Support office operations and ensure organizational systems remain efficient
- Coordinate with internal teams, consultants, accountants, attorneys, and vendors
Finance & Accounting Support
- Assist with bookkeeping and financial recordkeeping
- Maintain and reconcile expenses and company credit card activity
- Support invoice processing, accounts payable, and accounts receivable tracking
- Prepare reports and summaries for leadership review
- Work within QuickBooks and Excel to maintain accurate records
- Assist with budgeting, cash flow tracking, and financial organization
- Coordinate documentation for accountants, lenders, and financial institutions
Qualifications
- 3+ years of experience in executive support, operations, office management, accounting, finance, or a related field
- Strong organizational and project management skills
- Experience with QuickBooks required
- Proficiency in Microsoft Excel and Google Workspace
- Excellent written and verbal communication skills
- Ability to manage multiple priorities simultaneously
- Strong attention to detail and follow-through
- Professional, discreet, and trustworthy when handling confidential information
- Familiarity with real estate, retail, hospitality, or family office environments
- Associate's or Bachelor's degree in Business, Accounting, Finance, or a related field
