Overview
Human Resources Coordinator Jobs in Charlotte Amalie East, St Thomas, US Virgin Islands at IGY Marinas
Title: Human Resources Coordinator
Company: IGY Marinas
Location: Charlotte Amalie East, St Thomas, US Virgin Islands
Company Description
IGY Marinas is a global leader in luxury nautical tourism, offering a diverse portfolio of 24 premium marinas across 14 countries. Serving over 10,000 annual customers, IGY sets industry standards in quality and service, providing iconic destinations for yachts of all sizes, including the world's largest superyachts. With a strong commitment to creating exceptional experiences, IGY is driven by its core values of passion, collaboration, and partnership, fostering both industry growth and environmental preservation. IGY also prioritizes the professional development and safety of its global team, positioning its members as leaders in the yachting sector.
Summary:
The Human Resources Coordinator plays a key role in delivering consistent, high-quality HR & payroll support to Managers across multiple regions, including the Americas, Caribbean, Europe and the Middle East. Key responsibilities include providing support in recruitment and onboarding processes, managing employee records, and administering benefits programs. The role will also involve coordinating training initiatives, preparing HR reports, and specifically reviewing U.S. payroll for accuracy, including participation in audits. Additionally, the coordinator will perform general administrative tasks to ensure HR operations run smoothly across all regions.
Essential Duties and Responsibilities include the following (other duties may be assigned):
- Oversee the review and approval of all U.S. payroll on a bi-weekly basis, ensuring accurate preparation and allocation, and subsequently distributing payroll information to the finance team. Provide payroll support to other global locations as required.
- Assist with the employee benefits programs in the U.S. and U.S. Virgin Islands by responding to inquiries, tracking eligibility, managing COBRA enrollment, processing enrollment changes, auditing payroll deductions, and assisting employees with enrolment and claims processes. Provide employee benefits and administration support to other global locations as required.
- Conduct quarterly audits of the U.S. Virgin Island payrolls to ensure compliance and accuracy.
- Support end-to-end recruitment activities by posting job openings, screening resumes, scheduling interviews and acknowledging receipt of applications to candidates, along with managing receipt and tracking of all speculative applications.
- Enhance the onboarding experience for new employees by distributing and tracking the completion of the new IGY onboarding course.
- Maintain accurate and up to date employee records across regions including tracking probation periods, contract renewals, leave and absence and key employment dates ensuring compliance with privacy and data protections regulations.
- Provide support for compliance efforts by tracking completion of required training and assisting employees with system access issues.
- Coordinate HR policy updates and employee acknowledgements
- Support annual performance review processes by coordinating documentation and tracking completion.
- Maintain global workforce tracking by maintaining census spreadsheets, tracking status changes, terminations and new hires across all locations.
- Assist with Internal Audits by providing the necessary documentation for all status changes, recruitment requests and terminations.
- Record and post financial transactions in Company accounting system on a weekly basis.
- Ensure that OSHA records are meticulously maintained and that logs are appropriately posted in accordance with regulatory requirements.
- Manage various administrative tasks, including the preparation of background reports, offer letters, employment agreements and job descriptions to support the HR functions effectively.
- Perform additional administrative and HR support duties as assigned to meet evolving business needs.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and work independently. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Degree in Human Resources, Business Administration or a related subject is preferred. An equivalent combination of education and experience will also be considered.
Required Skills:
- Must be highly proficient in Microsoft Office applications including Excel, Word and PowerPoint.
- Experience using an HRIS system would be preferred, familiarity with UKG is beneficial
- Must have strong organizational skills and attention to detail
- Ability to handle sensitive and confidential information with discretion and professionalism
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the successful candidate will work in a typical office environment. The noise level in the work environment is usually quiet.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and stand. Regular communication both verbal and auditory is required. This role requires continuous and frequent use of the computer, printer, keyboard and other related equipment. Specific vision abilities required by this job include ability to adjust focus.
