Overview
Finance and HR Coordinator Jobs in Brisbane, Queensland, Australia at Falcon Cranes Pty Ltd
Title: Finance and HR Coordinator
Company: Falcon Cranes Pty Ltd
Location: Brisbane, Queensland, Australia
About Falcon Cranes
Falcon Cranes is a growing, multi-entity business delivering crane hire, project services, and operational support across a range of industries.
We pride ourselves on professionalism, strong client relationships, and delivering high-quality outcomes across both project-based and operational work.
As part of our continued growth, we are investing in our systems, processes, and people to build a more scalable, efficient, and data-driven business.
About the role
We are seeking a highly capable Finance and HR Coordinator to take ownership of the day-to-day financial operations, people administration, and business support functions across a multi entity organisation. This role plays a key part in ensuring
• Accounts payable and purchasing processes are accurate and controlled
• Customer and supplier accounts are set up and maintained correctly
• HR administration is managed efficiently
• Systems and processes are supported and continuously improved
The position operates in a fast-paced environment and requires strong coordination across multiple departments.
Accounts Payable, Purchasing & Finance Administration (40%)
• Process supplier invoices accurately using Xero, Dext, and ApprovalMax
• Match invoices to purchase orders, job costing, and approvals
• Prepare and manage payment runs across multiple entities
• Reconcile supplier statements and resolve discrepancies
• Maintain accurate creditor records and documentation
Purchasing & PO Management:
• Raise and manage purchase orders across all entities
• Ensure correct allocation to jobs, cost centres, or assets
• Maintain consistency and control in purchasing processes Account Setup & Management:
• Complete supplier and customer account applications across all entities
• Follow through to ensure accounts are fully approved and set up
• Maintain accurate records of all account documentation
Financial Accuracy:
• Ensure accounts payable reflects correct:
o Job costing
o Asset allocation
• Support data integrity across financial systems
Payroll Administration (15%)
• Prepare payroll across multiple entities using Employment Hero Payroll
• Validate timesheets, pay rates, allowances, and approvals
• Ensure correct allocation of labour costs to jobs and cost centres
• Coordinate payroll review and approval with management
• Process payroll in line with deadlines and compliance requirements
• Maintain accurate payroll records and documentation
• Assist with payroll reporting and reconciliation
• Liaise with employees and management to resolve payroll queries
HR Administration (20%)
• Prepare employment contracts and onboarding documentation
• Manage onboarding and offboarding processes
• Maintain employee records and HR documentation
• Support payroll processing (in conjunction with Finance team)
• Ensure HR records are accurate and up to date
• Assist with HR systems (e.g. Employment Hero) (Note: Safety, licences, and compliance tracking sit outside this role)
Administration & Business Support (25%)
• Provide general administrative support across the business
• Support the Head of Business Support with:
o System implementation
o Process improvements
o System control and data accuracy
• Maintain document control and business records
• Assist with coordination across departments
• Maintain accurate data across systems (Xero, CRM, internal platforms)
• Support reporting and operational administration requirements
About You
• Certificate IV or Diploma in Business, Accounting, or HR (preferred) OR relevant practical experience
• Experience in accounts payable and finance administration
• Experience working in multi-entity or operational businesses
• Experience with purchasing / PO processes
• Exposure to HR administration (contracts, onboarding)
• Experience with Xero, Dext, ApprovalMax or similar systems
• Strong attention to detail and data accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and ability to work cross-functionally
• Highly organised and detail-focused
• Proactive and accountable
• Strong problem-solving capability
• Able to work effectively across multiple departments
• Comfortable working in a fast-paced, evolving environment
• Team-oriented with a willingness to support where needed
Why join Falcon Cranes
- Key role with direct impact on revenue and cash flow
- Growing business with a strong pipeline of work
- Opportunity to work closely with leadership and influence processes
- Supportive, team-focused environment aligned to our core values (Productivity, Accountability, Innovation, Relationships, Safety)
- Competitive salary based on experience
- Apply now or contact us for a confidential discussion.
