Overview
Finance Administrator Jobs in Bedfordview, Gauteng, South Africa at Infinity Brands
Title: Finance Administrator
Company: Infinity Brands
Location: Bedfordview, Gauteng, South Africa
The Finance Administrator is responsible for managing financial transactions and accounts for Infinity Brands's external clients, including franchisees and Service Level Agreement (SLA) clients. This role includes processing invoices, reconciling accounts, maintaining accurate financial records, and providing reports. The Finance Administrator will use Xero as the primary accounting software, ensuring compliance with financial policies and supporting clients with their financial management needs. Strong communication and client service skills are essential, as this role involves regular interaction with clients to support their financial requirements and answer queries.
Key Responsibilities
- Accounts Receivable and Payable Management
- Process and manage all client invoices in Xero, ensuring accuracy and timely invoicing.
- Monitor accounts receivable, following up on overdue accounts and maintaining updated client payment records.
- Reconcile accounts payable, processing payments and maintaining accurate financial records for client accounts.
- Bank Reconciliation
- Perform monthly bank reconciliations for all client accounts in Xero, ensuring accurate records and identifying discrepancies.
- Monitor client cash flow and provide updates to the Financial Manager, ensuring all transactions are recorded accurately.
- Work with franchisees and SLA clients to address reconciliation issues, supporting clarity and accuracy in cash flow management.
- Financial Reporting and Compliance
- Assist in month end financial reporting for clients, including Profit & Loss statements, Balance Sheets, and Cash Flow summaries.
- Ensure all records meet compliance requirements, maintaining accurate documentation for audits and regulatory reviews.
- Client Liaison and Relationship Management
- Act as the main point of contact for external clients, addressing questions regarding financial transactions and processes.
- Build and maintain strong client relationships, ensuring a high level of service and financial support.
- Process Improvement and Efficiency Optimization
- Identify opportunities to streamline bookkeeping processes, suggesting improvements to enhance workflow in Xero.
- Collaborate with the Financial Manager to implement process changes that support efficient, accurate financial management.
- Data Entry and Record Keeping
- Maintain accurate and up-to-date financial records in Xero, ensuring proper documentation of all transactions.
- Organize and manage client records for easy access and retrieval, supporting transparency and accountability.
- Self-Management and Professional Development
- Manage time effectively to meet deadlines, balancing multiple client accounts and prioritizing tasks.
- Participate in professional development opportunities to stay updated on bookkeeping practices, Xero updates, and financial regulations.
Requirements
- 1–3 years relevant work experience.
- Bachelor of Commerce (BCom) in Accounting or related qualification.
- Sound understanding of International Financial Reporting Standards (IFRS).
- Good understanding of VAT rules and regulations in accordance with SARS guidelines.
- Experience working with Xero accounting software will be advantageous.
Benefits
- Provident Fund
- Hybrid
- Medical Aid
