Overview
Executive Secretary Jobs in Riyadh, Riyadh, Saudi Arabia at RESTART | ريستارت
Title: Executive Secretary
Company: RESTART | ريستارت
Location: Riyadh, Riyadh, Saudi Arabia
We are seeking a highly organized, proactive, and detail-oriented Executive Secretary to provide comprehensive administrative and executive support to senior management in a fast-paced construction environment. The successful candidate will play a critical role in managing executive operations, coordinating project documentation, facilitating communication, and ensuring the smooth execution of daily business activities.
Key Responsibilities
- Provide high-level administrative and secretarial support to the Executive Management team.
- Manage executive calendars, meetings, appointments, travel arrangements, and business itineraries.
- Prepare professional correspondence, reports, presentations, meeting agendas, and minutes.
- Coordinate with clients, consultants, subcontractors, suppliers, and internal departments.
- Maintain confidential records and handle sensitive information with the highest level of discretion.
- Organize and maintain project documentation, contracts, technical submittals, and correspondence.
- Monitor incoming and outgoing communications, ensuring timely follow-up and action.
- Assist in preparing tender documents, commercial proposals, and executive presentations.
- Track management action items and ensure timely completion of assigned tasks.
- Coordinate executive meetings, workshops, and project review sessions.
- Manage filing systems (both electronic and physical) in accordance with company procedures.
- Support procurement, HR, finance, and project teams with administrative coordination when required.
- Ensure compliance with company policies and document control procedures.
- Liaise with government entities and external stakeholders whenever necessary.
- Perform additional executive support duties as assigned by senior management.
Qualifications
- Bachelor's degree in Business Administration, Management, English, or a related discipline.
- Minimum 5–8 years of experience as an Executive Secretary, Executive Assistant, or Senior Administrative Professional, preferably within the construction, engineering, EPC, infrastructure, or contracting industry.
- Excellent command of English (written and spoken); Arabic is a strong advantage.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience with document management systems such as SharePoint, Aconex, Procore, or similar platforms is preferred.
- Strong knowledge of office administration and executive support best practices.
Required Competencies
- Outstanding organizational and time-management skills.
- Exceptional written and verbal communication abilities.
- Professional business etiquette and executive-level communication.
- Strong attention to detail and accuracy.
- Ability to prioritize multiple tasks under tight deadlines.
- High level of integrity, confidentiality, and professionalism.
- Excellent interpersonal and stakeholder management skills.
- Strong problem-solving and decision-making capabilities.
- Ability to work independently and within cross-functional teams.
- Adaptability in a dynamic, fast-paced construction environment.
Preferred Experience
- Experience supporting C-level executives, Managing Directors, or General Managers.
- Familiarity with construction contracts, project documentation, and tender processes.
- Knowledge of Saudi Arabian business practices and government procedures is an advantage.
- Experience working in large-scale construction or infrastructure projects
