Overview
Executive Assistant Jobs in Mumbai Metropolitan Region at LUXASIA
Title: Executive Assistant
Company: LUXASIA
Location: Mumbai Metropolitan Region
LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, the likes of Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Paco Rabanne, Salvatore Ferragamo, and SK-II. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier). The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets.
Key Responsibilities
Executive Support
- Provide comprehensive administrative support to the Country Manager, including calendar management, meeting coordination, and travel arrangements
- Act as a primary point of contact between the Country Manager and internal/external stakeholders
- Prepare, review, and manage correspondence, reports, presentations, and briefing documents
- Coordinate and follow up on action items, deadlines, and strategic initiatives
- Handle confidential and sensitive information with professionalism and discretion
Office Administration
- Manage day-to-day office operations to ensure a smooth and efficient workplace
- Oversee office supplies, equipment, and vendor relationships; manage procurement and inventory
- Coordinate office facilities, maintenance, and service providers
- Support onboarding and offboarding processes, including workspace setup and access coordination
- Maintain office policies, procedures, and administrative records
Communication & Coordination
- Organize and support meetings, events, and workshops (agendas, minutes, logistics)
- Liaise with regional and global teams, ensuring effective communication and coordination
- Support internal communications and assist with company-wide announcements when required
Financial & Administrative Support
- Assist with expense tracking, invoice processing, and budget monitoring for office-related costs
- Support basic HR and finance administration in coordination with relevant departments
Maintain accurate records, files, and documentation (both physical and digital)
Requirements
Qualifications & Experience
- Bachelor's degree or equivalent professional experience
- Minimum 4-5 years of experience as an Executive Assistant, Personal Assistant, and Office Administrator
- Experience supporting senior leadership, preferably in a multinational or corporate environment
Skills & Competencies
- Strong organizational and time-management skills with attention to detail
- Excellent written and verbal communication skills
- High level of discretion, integrity, and professionalism
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office tools
- Ability to multitask, prioritize, and work independently
- Strong interpersonal skills and a proactive, solution-oriented mindset
Benefits
Why Join Us?
At LUXASIA, we believe there is beauty within every talent – that is you.
We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.
With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn't that beautiful?
