Overview
Account Coordinator Jobs in Queens, NY at PINK SPARROW
Title: Account Coordinator
Company: PINK SPARROW
Location: Queens, NY
Account Coordinator
Department: Accounts
Reports To: Account Director
Location: New York or Los Angeles (with travel as needed)
The Account Coordinator plays a critical role in supporting the delivery of complex experiential and fabrication projects, acting as a central hub for communication, coordination, and organization across client and internal teams.
This role is ideal for someone who thrives in a fast-paced, highly collaborative environment and is eager to gain exposure to the full lifecycle of experiential work. From concept and design, through production, fabrication, and installation, the Account Coordinator ensures that information flows clearly, timelines stay on track, and teams are equipped to deliver high quality work at speed.
Essential Responsibilities:
Client & Team Support
- Support day-to-day client communications, ensuring timely, accurate, and organized follow-up
- Prepare meeting agendas, capture detailed notes, and track all action items through completion
- Maintain clear visibility of all client requests, ensuring nothing is missed or delayed
- Assist in the preparation of client facing materials including presentations, status updates, and recaps
Project Coordination
- Track and manage project timelines, deliverables, and key milestones across multiple active projects simultaneously
- Coordinate closely with Design, Project Management, and Fabrication teams to ensure alignment from concept through production and install
- Maintain and update project trackers, schedules, and status documents to ensure full visibility across teams
- Support the development and distribution of briefs and project updates
- Proactively identify risks, delays, or gaps in information and escalate as needed
Administrative & Operational Support
- Own the organization and accuracy of project files, trackers, and internal systems
- Set up and maintain projects within internal tools (e.g., ClickUp), ensuring data integrity across all phases
- Support cross-functional communication by ensuring teams have the latest information, assets, and updates
- Help standardize templates, trackers, and workflows to improve team efficiency
Financial & Scope Support
- Assist in tracking budgets, estimates, and expenses across projects
- Support invoice preparation and change order documentation
- Maintain accurate records of scope changes and ensure proper documentation is in place
- Partner with Account Managers to ensure financial information is up to date and aligned with project progress
Process & Continuous Improvement
- Actively identify opportunities to improve workflows, communication, and organizational systems
- Contribute to the development of templates, tools, and best practices for the Client Services team
- Participate in project wrap-ups and help document key learnings to inform future work.
Growth Opportunities:
- Exposure to high profile experiential projects
- Hands on experience across design, production, and fabrication
- Clear growth path into Account Management
Qualifications:
- 1–3 years of experience in a coordination, administrative, or client services role, ideally within an experiential, creative, or production environment
- Highly organized with strong attention to detail and follow-through
- Comfortable managing multiple projects in a fast-paced, deadline-driven environment
- Excellent written and verbal communication skills.
- Can do attitude with a natural ability to problem solve.
- Interest in experiential marketing, design, and/or fabrication processes
- Proficiency with project management tools (e.g., ClickUp) is a plus
- Bachelor’s degree in Business, Marketing, Communications, or related field preferred.
Salary Range
$65,000-$75,000 annual
Benefits
Medical, Dental, Vision Group Benefits
401k Matching
FSA, HSA
Flexible PTO
and more…
