Overview
Transaction Services Manager Jobs in Castlebar, County Mayo, Ireland at Coillte
Title: Transaction Services Manager
Company: Coillte
Location: Castlebar, County Mayo, Ireland
Role Objective
Responsible for providing efficient, controlled and high-quality finance transaction services, ensuring the timely collection of cash and accurate payment of suppliers and employees in line with Group policies and statutory requirements. The role ensures accurate and timely processing of transactions, strong financial controls, and drives continuous process improvement across finance operations.
Terms and Conditions
Reports to: Head of Finance
Contract: Permanent
Location: Castlebar
Responsibilities
Accounts Payable
• Oversee the accounts payable function to ensure that all expenditure is processed and paid accurately and promptly, including invoice processing, validating payment requests, maintaining relationships with suppliers, and resolving payment discrepancies.
• Manage the execution of all payment runs (including suppliers, contractors, acquisitions and bank transfers), ensuring full compliance with internal controls, approval processes and financial procedures.
Accounts Receivable
• Oversee the accounts receivable function to ensure that cash collections from customers are timely and accurately recorded.
• Monitor aged debt, credit insurance compliance, outstanding customer balances, and coordination with customers for payment, and resolution of queries and disputes.
• Ensure effective management and control of the company credit card process, ensuring compliance with internal policies and procedures.
Payroll & Pensions
• As appropriate, support the accurate execution of payroll, pensions and expenses, providing reviews of the payroll and pensions files and ensuring that payments are made on time.
• As required in the role, review monthly salary payroll, monthly pension payroll, weekly industrial payrolls, statutory payovers, travel expenses and third-party payments.
• Ensure all payroll reviews and processing comply with confidentiality, control and audit requirements.
Reporting
• Manage the monthly close process and year end audit process across accounts payable and accounts receivable, ensuring accurate and timely completion of financial reporting cycles.
• Oversee the preparation, review and approval of general ledger reconciliations to ensure all accounts payable, accounts receivable and payroll balance sheet general ledgers are reconciled, and that any reconciling items are clearly documented and understood.
• Oversee the maintenance and accurate updating of the fixed asset register in line with internal policies, controls and processes.
Compliance & Controls
• Ensure compliance with all relevant legislation and regulations across accounts receivable, accounts payable and payroll, proactively identifying and escalating any risks or issues that may arise.
• Oversee the preparation and submission of indirect tax returns including VAT, RCT, and PSWT.
• Engage with Group Finance on updates to tax legislation related to VAT, RCT and PSWT, and engage with Irish Revenue where required.
• Ensure robust internal controls are maintained across transaction services, adhering to best practices, including up to date process documentation, appropriate segregation of duties, strong approval processes & control frameworks, system access controls, and financial controls to mitigate fraud and cyber risks, supported by regular financial reconciliations.
• Transactions services lead for finance systems management, including Agresso system oversight and administration, as well as system upgrades, enhancements, and testing.
• Responsibility for the Agresso contractual licence compliance and optimisation for Coillte.
• Transactions services lead in oversight of integration between business systems and Agresso for the recording of financial transactions ensuring accuracy and completeness in the recording of transactions.
Collaboration & People Leadership
• Lead awareness and training across the organisation on accounts payable and accounts receivable policies, processes and compliance requirements.
• Deliver agreed levels of service to internal stakeholders in the Lean Centre and Land Solutions, aligned with established Service Level Agreements.
• Lead and manage the performance and development of the transaction services team, fostering a positive work environment and encouraging professional growth.
• Drive and promote a culture of continuous improvement, accountability and operational excellence, motivating the team to identify and implement process improvements and enhancements.
• Actively participate in or lead projects as required, collaborating with cross-functional teams to achieve organisational goals.
• Provide ongoing support to the Head of Finance and fellow finance team members, assisting with strategic initiatives and day-to-day operation
Behavioural Competencies
• Communication: Communicates confidently across teams, adapts messages for different audiences, and encourages open conversations.
• Collaboration: Builds strong working relationships across teams, encourages sharing and teamwork.
• Problem Solving: Finds root causes, creates solutions, and improves processes.
• Leadership Capability & Development: Leads projects, mentors others, and drives team success.
• Executional Excellence: Delivers strong results and improves team efficiency.
• Resilience: Manages pressure well, supports team wellbeing, and stays productive during busy times.
• All employees must be a role model of the Coillte values.
Desired Professional/Technical Competencies
• Business or finance related degree / accountancy qualification or relevant experience
• 5-8 years experience in a commercial organisation including team leadership
• Knowledge of relevant legal, audit or statutory regulations.
• Strong proficiency with ICT systems including MS Office, Agresso, Power Apps or similar
• Proven ability to meet tight deadlines and manage competing priorities as an individual and leading a team
• Demonstrated experience in identifying and implementing change
Our Company Values
- Committed
- Resourceful
- Collaborative
- Knowledge-Led
Applications
Closing date for applications is 4pm, Tuesday, 30 June 2026. Please submit your application through our Recruitment platform here.
Coillte is proud to be an equal opportunities employer. We are committed to providing an inclusive and diverse workplace for all which builds upon our core values and fosters a positive work environment where EVERYONE can bring their true self to work and achieve their full potential.
If for any reason you would like us to make any supports or accommodations to help you in making your application please contact us at [email protected]
Your application details will be stored for a period of 14 months in line with the Data Protection Act 1988, Amended 2003, and the General Data Protection Regulation (Regulation (EU) 2016/679, and used solely for the purposes of your application for employment within the Company. For more information on the processing of your personal data please see our Data Protection Policy and Privacy Policy.
