Overview
Procurement and Accounting Associate Jobs in Toronto, Canada at Retirement Homes Regulatory Authority
Position:
Procurement and Accounting Associate
Location:
Toronto, ON – RHRA operates in a hybrid working environment
Status:
Permanent, Full-Time
Reporting to:
Interim Director, Finance
Salary:
$71,645 to $89,556 – Commensurate with level of experience
Vacancy Status:
One (1) open position
About us
The Retirement Homes Regulatory Authority (RHRA) is a self-financing authority independent of government, with the mandate to license and inspect Ontario’s more than 780 retirement homes where over 70,000 seniors live. The RHRA is an agent for positive change, by working with the retirement homes sector to increase the protection, safety and well‑being of our aging population.
The RHRA administers the Retirement Homes Act, 2010, which involves licensing homes, educating licensees, consumers and the public about the standards regulating retirement homes, carrying out inspections of retirement homes, and taking compliance and enforcement action as needed. The RHRA’s guiding principle is that a retirement home should be a place where residents live with dignity, respect, privacy and autonomy, in security, safety and comfort and can make informed choices about their care options.
Position
Summary
Reporting to the Interim Director, Finance, the Procurement and Accounting Associate plays a key dual role within the Finance team by supporting both procurement administration and core accounting activities. The position ensures all procurement processes are fully documented, approved, and compliant with organizational policies. In parallel, the role provides accounting support through routine transaction processing, basic reconciliations, and ad hoc financial analysis.
With strong attention to detail, organizational discipline, and commitment to process integrity, this role contributes to the smooth, compliant, and efficient functioning of Finance operations.
Key Responsibilities
- Maintain complete, accurate, and audit‑ready procurement files in accordance with the seven‑year record retention requirement.
- File and organize all procurement documents, including business cases, approval forms, RFx materials, submissions, evaluation documents, contracts, contract amendments, and correspondence.
- Work closely with Project Sponsors to produce and/or gather all required documentation and verify completeness before procurement stages proceed.
- Provide support in posting of RFPs, RFIs, RFQs and liaise with vendors.
- Ensure procurement requests meet all required approval thresholds and reflect the correct procurement method as defined in the Procurement Policy and other applicable requirements and standards.
- Prepare, issue, and track purchase orders; distribute finalized contract materials once approvals are complete.
- Maintain organized digital records and consistent file naming conventions to support audits, legal inquiries, or supplier debriefings.
- Maintain vendor of record files for ongoing activities such as translation, legal counsel, design, and research.
- Track contracts start and end dates and assist with the documentation associated with contract renewals or amendments.
- Process routine financial transactions (A/P, A/R, and basic journal entries).
- Assist with minor account reconciliations (e.g., balance verifications, supporting schedules).
- Provide ad hoc financial analysis, such as gathering data, preparing simple summaries, and producing preliminary reports or insights to support management decision‑making.
- Contribute to month‑end or quarter‑end closing tasks as assigned by Finance leadership.
- Support the Finance team during peak workloads, audits, or special projects.
- Maintain filing of finance documents in accordance with Records Management and Retention Policy.
- Undertake additional assignments or special projects as required.
Minimum Qualifications
- Completion of a post‑secondary education in a related discipline such as Accounting, Finance, Business Administration, Supply Chain Management or related field.
- 1 to 2 years of experience in finance, accounting, procurement administration or similar roles.
- Experience in regulatory, public sector, or not‑for‑profit environment is an asset.
Required Competencies
- Excellent attention to detail and…
Title: Procurement and Accounting Associate
Company: Retirement Homes Regulatory Authority
Location: Toronto, Canada
Category:
