Overview
Office Manager & Bookkeeper Jobs in East London, South Africa at Profile Personnel
Office Manager & Bookkeeper required for a reputable company based in East London, Eastern Cape
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Key Responsibilities:
- Financial Record Keeping
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Maintain and manage accurate and up-to-date financial records for the practice, including ledgers, journals, and client trust accounts. - Billing & Invoicing
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Prepare and issue client invoices for legal services rendered, ensuring compliance with the firm’s billing policies, rates, and terms. - Trust Account Management
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Oversee the operation of the firm’s trust accounts, ensuring compliance with the Legal Practitioners Act, local regulations, and firm policies regarding client funds. - Payroll Processing
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Administer the payroll for all staff, ensuring accurate salary calculations, deductions, and tax submissions, while complying with relevant labor laws. - Financial Reporting
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Prepare monthly, quarterly, and annual financial reports including profit and loss statements, balance sheets, and cash flow statements for management review. - Reconciliation
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Perform regular bank reconciliations, reconciliations of client trust accounts, and other financial accounts to ensure accuracy and identify discrepancies. - VAT and Tax Compliance
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Manage VAT returns and tax filings, ensuring the firm is in compliance with all local tax regulations. - Client Trust Fund Management
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Ensure proper documentation and accounting for all client funds, including managing deposits, disbursements, and maintaining accurate records for auditing purposes. - Accounts Payable and Receivable
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Oversee and manage all accounts payable and receivable processes, ensuring timely payments and collections. - Financial Policies & Procedures
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Develop and implement financial policies and procedures to improve efficiency, control, and financial accuracy within the practice. - Audit Support
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Assist with internal and external audits, providing necessary documentation and financial records as requested. - Mentoring
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Supervise junior bookkeeping staff, providing guidance and support as needed to ensure accurate bookkeeping practices are followed.
Key Skills &
Qualifications:
- Education
: A Diploma or Degree in Accounting, Finance, or related field. A professional accounting qualification (e.g., SAIPA, CIMA, or ACCA) would be advantageous. - Experience
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At least 5-7 years of bookkeeping or accounting experience, preferably within a legal or professional services environment. - Legal Industry Knowledge
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Familiarity with the unique financial requirements and regulations of law firms, including client trust accounting and compliance with the Legal Practitioners Act. - Technical Skills
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Proficiency in accounting software (e.g., Xero, Quick Books, or similar) and Microsoft Office Suite (Excel, Word). - Attention to Detail
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Strong ability to maintain accurate financial records and perform reconciliations with a high level of precision. - Organizational Skills
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Ability to manage multiple tasks and deadlines, prioritizing work efficiently in a fast-paced environment. - Communication Skills
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Strong verbal and written communication skills to liaise with colleagues, clients, and external parties. - Problem-Solving
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Ability to identify discrepancies or issues in financial data and develop solutions to resolve them. - Ethical and Confidential
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Strong understanding of confidentiality and ethical standards, especially regarding client trust funds and financial information.
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Title: Office Manager & Bookkeeper
Company: Profile Personnel
Location: East London, South Africa
Category:
