Overview
Finance VA (AU Construction, WFH) Jobs in Metro Manila at ConnectOS
Title: Finance VA (AU Construction, WFH)
Company: ConnectOS
Location: Metro Manila
Schedule: Monday – Friday (5:00am to 2:00pm PHT)
WFH
Salary: 55,000-65,000
Principal Duties
Accounts Payable
- Enter and check supplier and subcontractor bills in Dext and Xero, ensuring accuracy and correct cost code allocation
- Verify all bills are approved by the Project Manager or Managing Director and uploaded in Wunderbuild prior to payment processing
- Monitor and prepare supplier payment runs via Dext and Payment Logic on a weekly basis
- Organise and file invoices, receipts, and supplier quotes in SharePoint in the correct project folder
- Assist with onboarding new suppliers and trade partners (contracts, insurances, Wunderbuild access)
- Flag any invoice discrepancies or PO mismatches to the PM and Managing Director immediately
Accounts Receivable
- Prepare and issue client progress claim invoices on a fortnightly cycle, ensuring amounts match the signed contract billing schedule
- Send Xero payment reminders 1 day before invoice due date; follow up all overdue accounts per the BBS AR escalation schedule
- Call clients directly regarding unpaid invoices as directed by the Managing Director — professionally follow up, document the outcome, and report back to management
- Chase overdue client payments via phone and email; escalate accounts over 14 days to the Managing Director
- Maintain the AR register and provide a weekly debtor summary to management
Payroll & Timesheets
- Ensure all timesheets are submitted by site staff in Wunderbuild each fortnight; follow up any outstanding submissions
- Check and reconcile subcontractor timesheet hours against site logs and billed hours
- Prepare fortnightly payroll recap table for Managing Director / Elise review prior to pay run
General Finance & Business Administration
- Update and maintain budget and cost tracking spreadsheets across active projects
- Liaise with the external accountant to support monthly reconciliation
- Check and compile data from site diary entries for monthly reporting purposes
- Manage business insurance renewals, trade licence expiries, and compliance deadlines tracker
- Help build and update financial and project SOPs in SharePoint with Claude AI support
- Support ad hoc finance and administrative tasks as directed by the Managing Director or Elise
HR & People Administration
- Assist with onboarding new employees and contractors: prepare contracts (using Claude AI-drafted templates), collect documentation, and set up system access
- Maintain employee and contractor records including insurances, trade licences, and compliance documentation
- Coordinate initial induction schedules and training session logistics for new team members
- Track leave, absences, and timesheet submissions; follow up where required
- Support management with meeting scheduling, agenda preparation, and distribution of meeting minutes
Project Documentation — Execution (Claude AI Drafts, VA Executes) For all items below, Claude AI produces the draft document based on the PM's brief. The VA's role is to receive the draft, enter it into the correct system, file it, follow up, and update the relevant register.
- Variations: receive Claude AI-drafted variation documents, enter into Wunderbuild, send to client for approval, log in Variation Register, follow up unsigned variations within 3 business days
- Purchase Orders: receive Claude AI-prepared PO descriptions, enter into Wunderbuild with correct contractor, scope, price, and cost code so the Leading Hand can book with one click
- RFIs: receive Claude AI-drafted RFIs, enter into Wunderbuild, send to architect/engineer, track responses, follow up overdue RFIs, log outcomes in RFI Register
- Call suppliers and subcontractors to confirm bookings and schedule site attendance as directed by the Project Manager — report confirmation back via Wunderbuild or email
- File all variation, PO, and RFI documents in SharePoint under the correct project folder on the day of issue
Registers & Reporting (Claude AI Compiles, VA Populates & Distributes)
- Maintain the Variation Register, PO Register, RFI Register, and Contracts Register — update daily as documents are issued or responded to
- Feed register data to Claude AI each Friday; distribute the compiled weekly project status report to the PM and MD
- Maintain the subcontractor compliance register: insurance certificates, licence expiries, and induction documents — flag expiries minimum 30 days in advance
- Prepare monthly financial summaries with Claude AI support; distribute to the MD by the 5th of each month
The above is not an exhaustive list. The contractor may be asked to perform other reasonable tasks from time to time.
Software & Tools Essential — Prior Experience Required
- Xero: accounts payable/receivable, invoicing, payment reminders, reconciliation, reporting
- Microsoft Office: spreadsheets, documents, email
Highly Desirable
- Wunderbuild, Buildertrend, or Procore: project management, variations, POs, RFIs
- Experience in a construction or trades business environment
- Notion: tasks management
- Dext: bill capture and processing
Training Provided by BBS
- Wunderbuild: BBS-specific setup, cost codes, variation workflow, PO process, RFI process
- Payment Logic: supplier payment processing platform
- SharePoint: BBS document filing structure and naming conventions
- Claude AI: how BBS uses AI for drafting; prompting workflow with the PM
Skills & Competencies
- Accounts payable & receivable: solid end-to-end understanding of the full AP/AR cycle and best practices
- Xero proficiency: confident and experienced user; able to manage invoicing, payments, and reconciliation independently
- Systems execution: strong ability to work within defined workflows and enter data accurately across multiple platforms
- Attention to detail: high accuracy in data entry, invoice coding, register management, and document filing — errors have direct cost consequences
- Communication: professional written and verbal communication; confident calling clients about overdue payments and suppliers about bookings
- Organisation & time management: ability to manage a high volume of concurrent tasks across finance and project streams, meet weekly deadlines, and work autonomously
- Proactivity: identifies outstanding items, follows up independently, and escalates when needed without prompting
- AI collaboration: comfortable working alongside AI tools; able to take a Claude AI-drafted document and execute the next step without needing to redraft it
Join the awesome team and enjoy these benefits & perks:
- Work from Home
- Medical, Dental Coverage and Life insurance from day 1 of employment
- Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
- Competitive salary package and annual appraisal
- Financial Assistance Program
- Mandatory Government Benefits and 13th Month Pay
- Complimentary Sleeping Quarters, Coffee at no cost
- Complimentary Office Fitness and Wellness Facilities at no cost
- Regular Company Events, Work Life Balance, and Career growth opportunities
- Accessible location at the heart of Metro Manila — the Mega Tower, EDSA
JOIN CONNECTOS NOW! ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.
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Equal Employment Statement Employment decisions at ConnectOS will be conducted without consideration of factors such as age', race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.
