Overview
Finance Officer Jobs in Greater Melbourne Area at IvyStreet Agency
Title: Finance Officer
Company: IvyStreet Agency
Location: Greater Melbourne Area
ABOUT IVYSTREE
IvyStreet is a Geelong-based creative and marketing agency with a clear purpose: we help businesses grow. We partner with ambitious businesses across Australia to deliver personalised creative and marketing solutions — from brand and digital through to integrated marketing strategy.
We’re a team of curious, purposeful people who care deeply about the work we do and the clients we serve. We’re commercially minded, and we’re proud of the culture we’ve built.
We run on EOS (Entrepreneurial Operating System), which means we’re structured, focused and intentional about how we work. If you thrive in an environment where expectations are clear, contribution is visible and improvement is constant, you’ll fit right in.
We’re looking for an experienced Finance Officer to take ownership of IvyStreet’s financial operations. This is not an entry-level role. We need someone who is detailed, deeply reliable and able to work with a high degree of autonomy.
The role is structured around the rhythm of the agency. 2 days per week across the first three weeks of the month, stepping up to 3 days in the final week to support end-of-month close and reporting. You’ll enjoy flexibility across office and WFH days, with a collaborative team around you.
You’ll work primarily in Pegasus (our industry-specific quoting, invoicing and financial management platform), Employment Hero for payroll and HR, and liaise with our external accounting partner where required
WHAT YOU’L
Your key accountabilities span five areas:
Accounting System Management
• Own and maintain IvyStreet’s financial data in Pegasus as the single source of truth
• Reconcile all bank accounts, credit cards, loan and hire purchase facilities
• Manage accounts payable, supplier and client records, and NAB Connect under dual authorisation
• Maintain insurance policy records and tech stack subscriptions
• Liaise with Davidsons Accountants on end-of-month processes and system integrity
Revenue Posting & Receipting
• Load and manage client invoices in Pegasus; process receipts and maintain accounts receivable
• Monitor debtor days and actively follow up outstanding invoices
• Support the Client Service team with new client onboarding, domain and hosting renewals
Payroll
• Coordinate fortnightly payroll through Employment Hero with accuracy and full compliance
• Facilitate single touch payroll, PAYGW and SGC payments and lodgements
• Monitor timesheets, manage leave and maintain employee records in Employment Hero
Financial Reporting
• Prepare and deliver end-of-month reports to the leadership team within agreed timeframes
• Prepare and lodge quarterly BAS and ensure ongoing ATO compliance
• Support Davidsons with end-of-year documentation for financial statements and tax returns
Financial Planning
• Support the MD and leadership team with budgeting, forecasting and cashflow management
• Proactively identify risks, anomalies and opportunities for process improvement
• Contribute to embedding and optimising Pegasus as our central financial system
LOOKING F
To be considered for this role, you must bring:
• Minimum 7 years’ experience in a bookkeeping, payroll or finance officer role
• Demonstrated proficiency with industry-specific financial or agency management platforms (Pegasus or similar highly regarded)
• Strong experience with payroll processing and compliance — Employment Hero experience a bonus
• Solid understanding of BAS preparation, PAYGW, SGC and ATO compliance requirements
• High attention to detail and accuracy in reconciliations and data entry
• A proactive, self-directed work style — you don’t wait to be told what needs doing
• Discretion and integrity when handling sensitive financial and employee information
• Confidence using Google Drive, Microsoft Office and cloud-based tools
Bonus points if you have:
• Certificate IV in Bookkeeping/Accounting or equivalent qualification
• Experience in a creative agency, marketing or professional services environment
• Familiarity with Pegasus or similar industry specific finance tools
Flexible work arrangement A mix of in-office and WFH days that work around the flow of the agency.
Meaningful part-time role Real ownership and impact — not just data entry.
A team that values you We’re collaborative, curious and genuinely supportive of each other.
Clear structure & expectations We run on EOS, so priorities are clear and your contribution is recognised.
Competitive salary $75,000–$85,000 + super (pro rata), determined by your experience and qualifications.
We receive a high volume of applications and are committed to finding the right fit — not just a fill. To be considered, your application must clearly demonstrate:
• A minimum of 7 years’ experience in a finance officer or bookkeeping role
• Practical experience with payroll compliance (STP, BAS, SGC)
• Experience with digital accounting or agency management platforms
Applications that do not meet these requirements will not progress. We appreciate your understanding.
A National Police Check will be required prior to commencement for the successful candidate.
If this sounds like you, we’d love to hear from you. Please submit:
• Your CV (no more than 3 pages)
• A brief cover letter (no more than one page) that speaks specifically to your finance experience, the platforms you’ve used, and why you’re drawn to IvyStreet
Applications that don’t include both documents will not be considered.
Questions? Reach out to us at [email protected]
