Overview

Finance Assisstant Accounts Payable Jobs in Southampton, England, United Kingdom at University Hospital Southampton NHS FT

Title: Finance Assisstant Accounts Payable

Company: University Hospital Southampton NHS FT

Location: Southampton, England, United Kingdom

Job Overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Main duties of the job

This is a great opportunity to join our Accounts Payable team within a large, high performing acute Foundation Trust. As an Finance Assistant Accounts Payable, you’ll play an important role in ensuring invoices are processed accurately and on time, supporting the wider finance team to deliver reliable financial information. You’ll work closely with colleagues, suppliers and budget holders to resolve queries, maintain strong relationships and help keep our financial processes running smoothly. This is a hybrid working role, with two days a week on site and occasional presence required in the cash office. You’ll be supported by the AP Team Leaders and Payables Supervisor, with opportunities to develop your skills and grow your finance career at UHS.

Working for our organisation

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS, we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognising that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

Detailed Job Description And Main Responsibilities

What You’ll Do

  • Process invoices accurately and promptly within the ledger system, ensuring they are routed for approval or receipting as required.
  • Investigate and resolve invoice holds, liaising with end users and suppliers to ensure timely resolution.
  • Reconcile supplier statements on the AOB portal and support the Agreement of Balances process.
  • Provide day to day support to the Transactions team (AP/AR), including assisting cashiers with cash collection and processing.
  • Maintain spreadsheets, databases and financial records, following agreed procedures and helping to improve processes where appropriate.
  • Respond to queries from suppliers, budget holders and finance colleagues, explaining financial information clearly and professionally.
  • Raise invoices within the Oracle financial system under the direction of your supervisor.
  • Plan and prioritise your workload to meet daily, weekly and monthly deadlines.
  • Follow up outstanding payables debts by phone and email to ensure timely payment.

What We’re Looking For

  • You’ll have strong administrative and clerical skills, with the ability to learn new finance processes quickly.
  • You’ll be confident using Microsoft Office and have good general IT skills, including accurate keyboard skills.
  • You’ll be organised, logical and able to manage your time effectively in a busy environment.
  • You’ll be a clear communicator who can explain financial information simply and work well with colleagues, suppliers and budget holders.
  • You’ll bring some knowledge of finance procedures such as petty cash, VAT or financial systems, or be keen to develop these with support.

Person specification

Qualifications, Knowledge And Experience

Essential criteria

  • AAT intermediate level / NVQ Level 3
  • GCSEs (grades 9-5; A*-C) including Mathematics and English or equivalent experience
  • Some knowledge of finance procedures e.g. petty cash, systems, VAT

Desirable criteria

  • Previous experience of clerical, finance or customer service work

Skills and competencies

Essential criteria

  • Ability to learn and assimilate information quickly
  • Admin and clerical skills
  • Advanced keyboard skills
  • Communication
  • Data analysis
  • General IT skills
  • Logical thinking
  • Microsoft Office skills
  • Organisational skills
  • Teamwork
  • Time management
  • Working under pressure

Trust Values

Essential criteria

  • Patients First
  • Always Improving
  • Working Together

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