Overview
Expense Assistant Jobs in Greater London, UK at Liberty Specialty Markets
Location: Greater London
This is a business facing role providing T&E Expense support to the business in relation to employee expenses including both personal money and employee benefits, processing of expenses in Concur and policing of the claims.
The role also includes the maintenance of Supplier Master Data in SAP in addition to providing AP support to the department as and when needed.
About the Department & Team
The Accounts Payable and Expense team is responsible for ensuring the accurate and timely payment of all administration expenses across all the LSM legal entities, covering both Invoice and Employee expenses.
Key Responsibilities
Review and Release Employee expenses in Concur ensuring claims that are submitted adhere to LSM internal guidelines and appropriate documentation is provided.
Liaising with employees and approvers as and when queries arise
Produce Monthly Expense Reports for HR and provide said report within monthly payroll driven deadlines
Manage the setting up of New Employees in Concur / SAP whilst accurately maintaining confidential data.
Processing and maintaining of Supplier Master Data in the SAP, ensuring internal guidelines are adhered to whilst accurately maintaining confidential data.
Liaising with the business and external suppliers to obtain the necessary approvals and checks.
Provide cover for, and assist, the AP assistants with the processing and releasing of Invoices in Concur.
Assist with the monitoring of the Accounts Payable mailbox, answering queries from both the business and suppliers ensuring our SLA is adhered to.
Adherence to all relevant regulatory requirements forms part of your role, and the demonstration of behaviours as set out in the Conduct Risk Policy, as they relate to your role, is core to LSM’s commitment to our Liberty Values, placing customers at the centre of our business and behaving with integrity. LSM expects you to understand your responsibilities relating to all regulatory and internal requirements, and to proactively demonstrate compliance with these requirements and behaviours at all times.
These requirements include the Senior Managers and Certification Regime Conduct Rules ,Solvency II, fair treatment of customers, Financial Crime, Data Protection, Conflicts of Interest, and Whistleblowing
Skills and Experience
Business Acumen
An ability to understand the non-life insurance and reinsurance business in the Lloyd’s and Company markets.
Client Relationships
Ability to forge excellent client relationships throughout all levels of the organisation.
Communication
Demonstrable ability to communicate effectively at different organisational levels.
Planning and Organising
Demonstrable experience of good planning and organisational skills and be able to effectively multi-task.
Teamwork
Strong team player. Collaborative style. Energised and self-motivated. Positive outlook and “can do” attitude.
Motivation / Initiative
Ability to inspire and motivate other team members to do their best for the team and the organisation.
The following skills would be advantageous but not essential:
Solid working knowledge of Microsoft Word, Power Point and Outlook
A good knowledge & understanding of an AP & Expense function with proven experience in this field.
Knowledge / Understanding of a corporate banking system
About Liberty Specialty Markets (LSM)
Liberty Specialty Markets is part of Global Risk Solutions and the broader Liberty Mutual Insurance Group, which is a leading global insurer. We offer a breadth of world-class insurance and reinsurance services to brokers and insureds in all major markets.
Our people are key to our success. That is why “Put People First” is one of the five Liberty values which unite us as a global organisation. We bring this to life for our colleagues through:
Offering a vibrant and inclusive environment and committing to their career development.
Promoting diversity, equity and inclusion (DEI). Our Inclusion Matters framework and employee-led networks strengthen the diversity of our workforce and our inclusive environment.
Reinforcing that collaborating together to share our unique perspectives help us make better decisions, deliver innovative solutions and pursue our ambitious goals.
A supportive culture, which includes promoting a healthy work-life balance and working flexibly.
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Title: Expense Assistant
Company: Liberty Specialty Markets
Location: Greater London, UK
Category:
