Overview
Executive Assistant, Head of Talent & Total Rewards Jobs in United States at Jobgether
Title: Executive Assistant, Head of Talent & Total Rewards
Company: Jobgether
Location: United States
This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Executive Assistant, Head of Talent & Total Rewards in United States.
This role offers the opportunity to provide high-level executive support to a senior HR leader, ensuring seamless coordination of Talent and Rewards initiatives across the organization. The Executive Assistant will manage complex calendars, prepare executive materials, and organize cross-functional meetings, enabling the VP to focus on strategic priorities. You will serve as a central point for stakeholder communication, project coordination, and operational follow-through, while handling confidential information with discretion. The role requires a proactive mindset, exceptional organizational skills, and the ability to thrive in a fast-paced, remote environment. You will also support reporting, dashboards, and administrative tasks, contributing directly to the efficiency and success of the Talent & Rewards function. This is a fully remote position based in the U.S., with opportunities to engage across multiple time zones.
Accountabilities
- Manage the VP’s calendar, schedule meetings across multiple stakeholders, and coordinate leadership and board engagements.
- Prepare executive-level agendas, briefing materials, presentations, and follow-up tracking to ensure timely completion of action items.
- Arrange travel, process expense reports, and maintain discretion with sensitive information.
- Coordinate logistics for talent reviews, performance evaluations, and compensation cycles.
- Organize and maintain documentation such as organizational charts, job descriptions, and policy materials.
- Support cross-functional collaboration with HR, Finance, Legal, and leadership teams.
- Compile, format, and present HR data for leadership dashboards and updates.
- Act as the primary coordination point for internal stakeholders and manage team communications, onboarding, and operational support for Talent & Rewards initiatives.
Requirements
- 6–10 years of experience supporting senior executives, ideally in HR, Talent, or Rewards operations.
- Proven ability to handle confidential and sensitive information with discretion and professionalism.
- Strong organizational, multitasking, and calendar management skills across complex schedules.
- Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and experience with HR systems and collaboration tools.
- Strong judgment, discretion, and ability to operate in high-trust, fast-paced environments.
- Excellent communication skills and ability to interact effectively with cross-functional stakeholders.
- Proactive, detail-oriented, and able to manage competing priorities independently.
Benefits
- Competitive salary range: $185,000 – $221,000 OTE, plus equity based on experience.
- Health insurance: 100% company-paid medical, dental, and vision coverage for employees and families.
- 401(k) plan: Up to 4% company match with immediate vesting.
- Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
- Remote work reimbursement: Up to $85/month for mobile and internet.
- Company-paid short-term, long-term, and life insurance coverage.
- Flexible work arrangements and opportunities for professional growth in a dynamic, innovative environment.
Why Apply Through Jobgether?
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
