Overview
Executive Assistant Jobs in United States at Swooped
Title: Executive Assistant
Company: Swooped
Location: United States
About Our Client
Our client’s mission is to help people stay connected to the ones they love. Through its mobile app, Tile tracking devices, and Pet GPS tracker, it provides services like location sharing, safe driving reports, and crash detection with emergency dispatch.
It serves about 91.6 million monthly active users across more than 180 countries and has become a leading, household-name membership for families seeking safety and coordination tools.
Our client has 500+ employees and operates as a fully remote-first organization, with most roles available remotely within the U.S. and Canada.
About the Team
Our client's team of Executive Assistants have a deep understanding of the organization’s cross-functional dynamics with high visibility across the company. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while also finding moments to celebrate its values and culture. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork and collaboration.
About the Job
Our client is hiring a highly organized and proactive Executive Assistant to support four Vice Presidents across its Growth and Location Experiences teams. The role focuses on comprehensive executive support, improving day-to-day efficiency, and enabling smooth operations across multiple teams.
As a fully remote organization, this position plays a key role in keeping leadership aligned and productive in a distributed environment. Beyond traditional EA duties, the role also contributes to team morale, connectivity, and overall remote culture.
The ideal candidate is adaptable, resourceful, and thrives in fast-paced settings, with strong communication skills, sound judgment, and the ability to anticipate needs and take ownership to maximize executive effectiveness.
Salary Range
This is a fully remote, permanent position reporting to the Manager, Executive Administration.
The US-based salary range for this position is $105,000 to 131,000 USD. The company takes into consideration an individual's background and experience in determining final salary; therefore, base pay offered may vary considerably depending on geographic location, job-related knowledge, skills, and experience. The compensation package includes a wide range of medical, dental, vision, financial, and other benefits, as well as equity.
What You’ll Do
- Provide proactive, high-touch administrative support to four VPs, anticipating needs and optimizing executive time
- Own complex calendar management, scheduling, agendas, notes, follow-ups, and action item tracking across multiple time zones
- Partner closely with executives and stakeholders to ensure clear communication, preparation, and execution of key updates and priorities
- Act as a culture ambassador, helping foster connection, morale, and engagement in a fully remote environment
- Coordinate strategy offsites, team events, and company activities
- Manage domestic and international travel, expenses, and budget-related support
- Lead projects and special initiatives in support of organizational goals
- Build strong relationships with internal partners, external stakeholders, and the broader EA team
- Handle a fast-paced, changing environment with sound judgment, urgency, and discretion
What They’re Looking For
- 3–5 years of experience supporting senior leaders in fast-paced, high-growth environments
- Proven ability to manage multiple executives, shifting priorities, and complex calendars
- Highly organized, proactive, and detail-oriented with strong judgment and discretion
- Excellent written and verbal communication skills
- Strong collaborator with the ability to work effectively across teams and time zones
- Comfortable operating independently in a fully remote environment
- “Get-it-done” mindset with the ability to anticipate change and move quickly
- Experience working with other Executive Assistants and cross-functional partners
- Proficiency with modern productivity tools (Google Workspace, Slack, Confluence, Expensify, etc.)
Our Benefits
- Competitive pay and benefits
- Medical, dental, vision, life and disability insurance plans (100% paid for employees)
- 401(k) plan with company matching program
- Mental Wellness Program & Employee Assistance Program (EAP) for mental well being
- Flexible PTO, 13 company wide days off throughout the year & paid Holiday Shutdown
- Learning & Development programs
- Equipment, tools, and reimbursement support for a productive remote environment
- Free Platinum Membership for your preferred circle
- Free Tile Products
Company Values
The company’s mission driven culture is guided by its shared values to create a trusted work environment where you can bring your authentic self to work and make a positive difference.
- Be a Good Person – The team consists of high integrity people you can trust.
- Be Direct With Respect – Communication is direct, even when it’s hard.
- Members Over Metrics – Focus is on building an exceptional experience for families.
- High Intensity High Impact – Whatever it takes is done to get the job done.
Note:
“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”
