Overview
Executive Administrative Assistant Jobs in San Jose, CA at A10 Networks, Inc
Title: Executive Administrative Assistant
Company: A10 Networks, Inc
Location: San Jose, CA
About the Company
A10 Networks (NYSE: ATEN), a leading provider of intelligent and automated cybersecurity solutions, delivers Reliable Security Always™, with a range of high-performance application networking solutions that help organizations ensure that their applications and networks remain highly available, accelerated and secure. The company routinely wins innovation awards, underscoring it product and market leadership. Founded in 2004, A10 Networks is based in San Jose, Calif., and serves its valued customers globally with offices worldwide.
About the Role
The Executive Assistant is accountable for the coordination and management of complex schedules, meetings, and travel arrangements and assisting with the management of daily business activities. We are looking for someone who pays strong attention to detail, is highly organized, and has experience in project coordination and management, supporting multiple high energy executives. (Chief Financial Executive and the Head of Infrastructure and Information Technology). Excellent oral and written communication skills are also required to interface in a cross functional team environment with various levels of management.
Responsibilities
- Provide administrative support to the senior executive team ensuring managing schedules, coordinating strategic business projects and composing and preparing correspondence and handling and coordinating confidential and sensitive information.
- Assist with project management by creating assignments, tracking progress, and resolving issues.
- Oversight of the Executive Briefing Center, coordinating speakers and accommodations.
- Coordinate and manage the planning of the quarterly business reviews and other Leadership meetings.
- Assist with the development of presentations for board meetings, operations meetings and other key meetings.
- Prepare and maintain operations of documents and reports.
- Perform administrative tasks as necessary.
- Review operations across business entities within the areas of responsibility.
- Develop comprehensive metrics collection to support evolving business needs.
- Plan, manage, and account for operating budgets within the areas of responsibility.
- Manage key relationships with external service providers and vendors.
- Manage key relationships ensuring correct alignment with business priorities.
Qualifications
- Bachelor's degree is required. (preferably in business administration, communications, project management, or similar).
- Minimum of 8 years’ experience supporting C-Level managers, and, ideally, a highly distributed team.
- 8-10 years of experience supporting executive teams.
- Experience in office management or administrative roles.
- Experience in project coordination and management.
- Proficiency in Microsoft Office.
- Experience with Concur, Workday, Oracle, Salesforce.com or similar systems.
- Experience with Project Management software.
- Open to Travel, as needed.
Required Skills
- Desire to work in a dynamic, fast-paced organization.
- Ability to independently discern insights from data, simplify the complex, and identify root causes.
- Profound analytical and critical thinking skills, with exemplary attention to detail.
- Ability to multitask and prioritize.
- Excellent communication skills, verbal and written.
- Excellent organizational and time management skills.
- Self-starter with strong problem-solving skills.
- Highly responsive, flexible, and adaptable.
- Proactive thinker/action taker.
- High level of professionalism.
- Ability to work with highly confidential material and maintain confidentiality.
- Business partner attitude and approach.
- Strong program/project management skills.
- Demonstrated leadership in professional setting.
- Demonstrated teamwork and collaboration in a professional setting.
A10 Networks is an equal opportunity employer and a VEVRAA federal subcontractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. A10 also complies with all applicable state and local laws governing nondiscrimination in employment.
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