Overview
Director of Finance Jobs in New York, United States at SolComms
Title: Director of Finance
Company: SolComms
Location: New York, United States
SolComms, an award-winning integrated communications agency for startups and scale-ups at the intersection of corporate and consumer communications, is seeking an Accounting Manager to partner with the Founder and CEO of the agency to drive financial excellence internally and externally. Relevant work experience with Agencies or client services experience (advertising, PR, communications, media or legal) is preferred.
This newly created role will be instrumental in supporting and maintaining smooth operations, administration, and finance functions, including maintaining organizational systems, managing internal financial controls and budgeting, coordinating with human resources, and providing project and administrative support to drive efficiency and profitability for the agency
Business & Finance Operations
- Maintain and manage all accounts payable/ receivable (AP/AR) transactions, producing reports as requested
- Ensure all AP/ AR requests are resolved and communicated in a timely manner to internal and external parties
- Support the monthly financial close process. Ensure all income and expenses are correctly entered and coded in QuickBooks and accounts are reconciled
- Support in reviewing bank reconciliation reports and bank statements each month, collections on open invoices, incoming payment application, etc.
- Oversee and execute payroll including calculating employees’ compensation, updating internal payroll databases, preparing monthly, quarterly and year-end payroll statements, and ensuring timely payments.
- Track, manage, and execute bonuses for staff, ranging from new business incentives to salary increases for incentivized hires, etc.
- Support the development of annual organizational budget
- Keep financial files organized, up-to-date, and accessible
- Manage and oversee the process for both new and existing client contracts, interfacing with the Executive Team to ensure timely renewals and seamless delivery of key documents
Internal Ops & Admin
- Maintain internal office systems and conduct data entry and record updates as needed: Timesheet systems, Adobe user licenses, physical mail/check deposits, CRM and database systems as needed, etc.
- Support in the development and presentation of monthly, quarterly, and annual management reporting (i.e. timesheet/overservicing reports, dashboards, P&Ls, etc.);
- Provide summaries to the Executive Team, including insightful explanations and trends
- Proactively identify opportunities and provide strategic counsel to Executive Leadership on business decisions ranging from capacity management to client profitability to new business proposals
- Act as a liaison with all vendors, including overseeing all benefit management for the agency (i.e. insurance brokers, 401k, FSA plan, etc.)
- Oversee new hire paperwork, including coordinating with staff on benefits enrollment, employee offboarding, and respond to basic benefits question
- Stay up to date on best practices to recommend and implement improvements to systems; work closely with leadership and client teams to identify, design, implement and manage policy and process updates
Here's what you'll get:
- Salary range: $80 – 100K
- Annual bonuses; monthly commissions for new business you sign
- Medical, dental, and vision coverage
- Monthly transportation stipend
- Quarterly wellness stipend
- Unlimited PTO
- Mentorship: we firmly believe in the importance of taking time to connect outside of daily tasks to help build and grow our team – both personally and professionally. That's why we emphasize mentorship – ensuring all employees have a direct line to senior leadership to learn and grow
- Strong Culture: we're a tight-knit, collaborative team that works hard and likes to have a good time. From workout classes to happy hours and more, we'll plan something for everyone on a monthly basis
