Overview
Bookkeeper and Administrative Assistant Jobs in Surrey, British Columbia, Canada at British Columbia Turkey
Title: Bookkeeper and Administrative Assistant
Company: British Columbia Turkey
Location: Surrey, British Columbia, Canada
Company Description
The BC Turkey Marketing Board (BCTMB) supports the orderly marketing of turkey in British Columbia. Through licensing farmers and processors, setting live turkey prices, managing a quota system, and auditing farms, BCTMB works to support a thriving and successful turkey industry in BC. BCTMB also actively promotes turkey products while working closely with Turkey Farmers of Canada and other provinces as part of Canada’s national supply management system.
Role Description
This is a full-time hybrid role located in Surrey, BC, with flexibility for some remote work. Reporting to the Executive Director (ED), the Bookkeeper and Administrative Assistant is responsible for providing administrative, clerical, and bookkeeping services to the BCTMB. They are an integral member of the team and their ability to perform their job in an effective and efficient manner is critical to the Board’s overall performance.
Responsibilities
Clerical Services
- Administers the annual licensing process for all regulated entities
- Administers and publishes weekly live pricing
- Reviews quota transfers and barn rental applications
- Responds to general office inquiries and manages the office phone line and mailbox
- Coordinates and maintains records for staff, office space, telephones, parking, and office keys
Office Management
- Coordinates and directs office services, such as records, personnel records, and cleaners
- Orders office equipment and supplies as needed
- Carries out research on office upgrades and equipment, and purchases office furniture, equipment, and supplies in consultation with the ED
- Arranges for the repair and maintenance of office and building equipment
Bookkeeping
- Prepares monthly financial statements and helps the ED prepare the annual budget
- repares all required documentation for the Board’s annual financial audit and responds to auditor inquiries as they are received
- Manages all Accounts Receivable and Accounts Payable
- Manages staff and Board Member payroll
Secretarial Support
- Organizes and coordinates meetings, including agenda and meeting package preparation
- Compiles, transcribes and distributes meeting minutes
Qualifications
- Minimum five (5) years of experience in bookkeeping and managing general office responsibilities
- Demonstrated experience and proficiency with computers, phone systems, and a variety of software programs (Microsoft Suite and Sage Accounting preferred)
- Proficiency in providing administrative assistance and carrying out clerical tasks to effectively manage daily office operations
- Strong phone and email etiquette and communication skills to liaise professionally with staff, Board Members, and all stakeholders
- Attention to detail, excellent organizational skills, and the ability to prioritize tasks effectively
Compensation
- $65,000-$75,000 per year, commensurate with experience
- RRSP match, benefits plan, and 3-weeks vacation per year
