Overview
Billing Specialist – Finance Jobs in Heliopolis, Cairo, Egypt at Gulf Cryo
Title: Billing Specialist – Finance
Company: Gulf Cryo
Location: Heliopolis, Cairo, Egypt
Job Purpose
The Billing Analyst or biller is responsible for the accurate, timely, and compliant processing of customer invoices generated through the ERP system upon delivery note (DN) closure. While invoice generation is system-driven, this role ensures end-to-end billing integrity by validating invoice accuracy, confirming supporting documentation, coordinating with Sales and Distribution for any discrepancies, and ensuring invoices are correctly submitted to customers through approved channels or customer portals.
This role is critical in safeguarding revenue recognition, reducing billing disputes, and supporting healthy cash collections.
Key Responsibilities
Invoice Processing & Review
- Print and review system-generated invoices immediately upon delivery note (DN) closure.
- Validate invoice accuracy against supporting documents including:
- Signed & Stamped Delivery Notes (DNs)
- Customer Purchase Orders (POs)
- Pricing, quantities, tax/VAT, and contractual terms
- Ensure invoices fully comply with internal controls, customer requirements, and statutory regulations.
Supporting Documentation Management
- Verify completeness and accuracy of all required billing documents prior to invoice release.
- Identify missing, incorrect, or incomplete supporting documents in a timely manner.
- Coordinate closely with:
- Sales teams for missing or incorrect POs, pricing clarifications, or commercial terms.
- Distribution/Warehouse teams for DN discrepancies or delivery confirmations.
- Maintain proper documentation trails for audit and compliance purposes.
Invoice Submission & Customer Communication
- Submit finalized invoices to customers via approved methods, including:
- Customer billing portals (uploading invoices and attachments accurately and on time)
- Ensure invoices meet customer-specific formatting, naming, and portal submission requirements.
- Respond promptly to customer billing queries related to invoice copies, documentation, or submission status.
- Maintain invoice logs, trackers, and status reports to ensure visibility and traceability.
Key Performance Indicators (KPIs)
- Invoice accuracy rate
- Timeliness of invoice submission post DN closure
- Reduction in billing disputes and reissued invoices
Required Skills & Competencies
Technical & Professional Skills
- Strong understanding of Order-to-Cash (O2C) and billing processes
- Experience working with ERP systems
- Solid knowledge of invoice documentation, POs, DNs, and VAT/tax requirements
- High attention to detail and strong analytical review skills
Qualifications & Experience
- Bachelor’s degree in finance, Accounting, Business Administration, or a related field (Preferred)
- 0-2 years of experience in billing, invoicing, or revenue operations
- Excellent English communication skills
Role Boundaries & Clarifications
- This role does not create or post invoices manually; invoice generation is system driven.
- Primary accountability lies in invoice validation, documentation completeness, coordination, and submission, not sales order creation or delivery execution.
- The role acts as a billing control gate before invoices are released to customers.
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