Overview
Billing and Office Administrator Jobs in Centurion, Gauteng, South Africa at ExecutivePlacements.com
Title: Billing and Office Administrator
Company: ExecutivePlacements.com
Location: Centurion, Gauteng, South Africa
Recruiter:
Data Centrix
Job Ref:
JHB007147/Arnel
Date posted:
Thursday, April 9, 2026
Location:
Centurion, South Africa
SUMMARY:
Our client in the agricultural sector is seeking a proactive and detail-oriented Billing and Office Administrator to join their team on a 3-month assignment with the potential to be extended. This role is ideal for an organised administrator with strong billing administration, purchase order generation, and office co-ordination experience, coupled with sound SAP ERP systems knowledge.
The successful candidate will provide high-level administrative support to management and the broader business, ensuring smooth office operations, accurate billing processes, and efficient co-ordination of travel, vendor onboarding, reporting, and ad hoc administrative activities.
POSITION INFO:
Requirements
- Grade 12
- Certificate or Diploma in Business Administration/Financial Diploma or Certificate
- Minimum of 3 years’ financial and billing administration experience
- Minimum of 2–3 years’ experience in an IT and/or office administration environment
- Strong experience in billing administration and purchase order generation
- Working knowledge of SAP required
- Excellent working knowledge of Microsoft Office 365
Requirements
Financial and Billing Administration
- Review invoices for accuracy and completeness
- Generate all purchase orders within 24 hours of receipt
- Capture all invoices within 24 hours of receipt
- Follow up on all unapproved transactions within 5 working days
- Verify invoices against statements and reconcile unreconciled balances
- Tie billing back to contracted services and monthly billing schedules
- Ensure that additional services rendered outside of contracts are billed correctly and in the correct month
- Ensure all billing requirements and supporting documentation are submitted in line with billing schedules
- Act as the central point of contact for billing queries and manage these through to resolution
- Plan and prioritise all financial activities for the IT management team
- Report any billing variances to management by the second working day of the following month
Office Administration
- Provide high-level administrative support to the IT management team
- Plan and direct administrative and operational activities to ensure smooth office functioning
- Organise and prioritise critical administrative matters to support efficient decision-making
- Oversee office administration resources, including stationery and corporate clothing
- Resolve vendor and internal customer queries efficiently and professionally
- Build and maintain positive relationships with vendors and internal stakeholders
- Co-ordinate employee engagement events and corporate social responsibility initiatives
- Act as the Safety Representative for the IT team
- Support ad hoc initiatives within the scope of the role
- Onboard new vendors, including master data creation
- Manage fleet cards and corporate credit cards
Travel and Accommodation Co-ordination
- Arrange travel and accommodation bookings for the business unit
- Manage travel insurance declarations where required
- Handle FOREX orders and related travel administration
- Ensure all bookings are accurate, timeous, and cost-effective
