Overview
Administrative Assistant Bookkeeper Jobs in New City, NY at Koenig Real Estate
Title: Administrative Assistant Bookkeeper
Company: Koenig Real Estate
Location: New City, NY
Overview
We are a small commercial real estate management company based in New City, NY. We are currently seeking a highly organized and reliable Administrative Assistant Bookkeeper to join our team. This role offers opportunities for professional advancement as you grow with the company. Final pay will be commensurate with experience, but the pay range is $25.00 – $34.00 per hour. Please note that this position does not currently include employer-sponsored health insurance.
Please Note: Because this is a 100% in-person role, we require all candidates to live within a 30-minute commute of New City, NY.
Bookkeeper Responsibilities
- Assist Corporate Comptroller with bookkeeping tasks in QuickBooks Desktop, including looking at open invoices, bank reconciliations, entering bills, and adjusting memorized transactions for rent increases.
- Review rent increase and extension agreements to ensure all corresponding updates are accurately reflected in QuickBooks.
- Review incoming service and maintenance bills, verify details, and obtain proper payment approvals.
- Make professional collection calls to tenants regarding outstanding balances.
Administrative Assistant Responsibilities
- Manage day-to-day front desk operations and maintain a professional office environment.
- Manage and organize the company email inbox, responding to or routing messages promptly.
- Manage company schedules via Google Calendar, including booking appointments, coordinating events, and scheduling service calls.
- Handle our multi-line phone system, directing calls and addressing inquiries from tenants and vendors.
- Maintain electronic records by scanning and filing documents into Google Drive.
Requirements
- Extensive experience with QuickBooks required (QuickBooks Desktop preferred).
- Knowledge of commercial real estate is HIGHLY preferred.
- High computer literacy with strong proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace (Drive, Calendar, Gmail).
- Proven office management or administrative experience within a professional office setting.
- Excellent time management skills and the ability to juggle multiple tasks.
- Strong attention to detail.
- Customer service skills and confident phone etiquette.
- Must reside a maximum of 30 minutes away from New City, NY.
