Overview
Accounts Receivable Specialist Jobs in King of Prussia, USA at firstPRO, Inc
The Accounts Receivable Specialist is responsible for managing incoming payments, maintaining accurate financial records, and supporting the company’s cash flow operations. In a small company environment, this role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple responsibilities while collaborating with internal teams and customers.
Responsibilities
- Generate and issue accurate invoices to customers in a timely manner
- Monitor customer accounts to ensure payments are received according to agreed terms
- Post and apply customer payments (checks, ACH, credit cards) to the appropriate accounts
- Reconcile the accounts receivable ledger to ensure all payments are properly recorded
- Follow up on past‑due accounts and communicate professionally with customers regarding outstanding balances
- Investigate and resolve billing discrepancies, short payments, and other account issues
- Prepare aging reports and provide regular updates on receivables status to management
- Assist with month‑end closing by preparing AR‑related reports and reconciliations
- Maintain organized and accurate records of all customer transactions
- Collaborate with sales and customer service teams to resolve invoicing or customer concerns
- Support cash flow forecasting by providing insight into expected collections
- Set up new customer accounts, including reviewing credit and establishing limits
- Monitor customer credit risk and escalation potential issues
- Prepare and distribute customer statements regularly
- Process refunds and issue credit memos as needed
- Track and report key metrics such as days sales outstanding (DSO)
- Maintain and update customer master data to ensure accurate billing information
- Assist with audit requests by providing documentation and explanations
- Coordinate with internal teams to ensure contract terms are accurately reflected in invoices
- Assist in improving invoicing, collections, and accounts receivable processes
- Support system implementations, upgrades, or process automation initiatives
- Provide backup support for other accounting functions as needed
- Assist with accounts payable (AP) functions, including invoice entry, vendor communications, and payment processing when required
- Ensure compliance with company policies and basic accounting principles
Qualifications
Education:
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred (or equivalent experience)
Experience:
- 1–3 years of accounts receivable or general accounting experience
- Experience in a small business environment is a plus
- Familiarity with accounting software (e.g., Quick Books, Xero, or similar) and Microsoft Excel
Skills and
Competencies:
- Strong attention to detail and accuracy
- Effective communication and customer service skills
- Ability to manage multiple tasks and meet deadlines
- Problem‑solving mindset with a proactive approach to collections
- Basic understanding of accounting principles
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Title: Accounts Receivable Specialist
Company: firstPRO, Inc
Location: King of Prussia, USA
Category:
