Overview
Accounts Payable Specialist Jobs in San Gwann, Malta at Adalvo
Title: Accounts Payable Specialist
Company: Adalvo
Location: San Gwann, Malta
At Adalvo, we're not just a company – we're a team of passionate people driven by our mission to consistently deliver high-quality products and services to our partners. We are positive, we are fast, we are always on target, we are Adalvo! 🎯 🚀
We are looking for a Accounts Payable Coordinator to support our AP team. If you're someone who thrives in a fast-paced environment and loves tackling new challenges, then this is the perfect opportunity for you.
SUMMARY OF POSITION
The Accounts Payable Coordinator is responsible for overseeing and coordinating the day-to-day Accounts Payable activities. This role ensures timely and accurate processing of invoices and payments while maintaining strong internal controls and supporting the AP team members in executing their responsibilities efficiently.
The ideal candidate combines strong accounting knowledge with organizational and coordination skills.
ORGANIZATION STRUCTURE
This role will report directly to the Director, Finance and will support all accounting functions and processes, where necessary.
RESPONSIBILITIES
Primary responsibilities of this role include the following:
- Coordinate and supervise day-to-day AP activities, ensuring team performance, deadlines, and quality standards are met.
- Oversee invoice processing, ensuring accuracy, completeness, and timely entry into the system.
- Monitor accounts payable ageing ensuring timely payment execution in line with cash flow planning and approval controls.
- Review and validate invoices prior to posting and payment.
- Manage relationships with key vendors and resolve escalations or discrepancies
- Support in Accounts Payable month-end close activities, including accruals review, reconciliations, controls and reporting.
- Ensure compliance with accounting principles / IFRS, internal policies, and financial controls.
- Partner with cross-functional teams to ensure accurate and timely reporting, while driving cost-efficiency and process improvements across all AP-related activities.
- Drive process optimization initiatives, including automation, standardization, and continuous improvement of internal processes.
- Assist with statutory audit process.
- Assist Treasury department coordinating payment runs and cash flow timing.
- Follow relevant GDP & GMP required related to distribution and importation activities.
- Support team continuity by backing up colleagues during absences, promoting cross-training, and mentoring members.
QUALIFICATIONS & REQUIREMENTS
- Higher education in Accounting, Finance, or related field (or equivalent experience)
- A minimum of 3-5 years’ experience in Accounts Payable, preferably in healthcare industry
- Proven experience coordinating processes or supervising team activities preferred
- Strong knowledge of accounting principles and IFRS.
- Experience working with ERP systems (Knowledge of SAP will be highly considered) and advanced MS Office tools, specifically Excel
- Language Requirement: – English
CORE COMPETENCIES
- Strong attention to detail and accuracy
- Ability to coordinate and prioritize tasks across multiple entities
- Problem-solving and analytical thinking
- Team-oriented mindset with effective communication skills
- Ability to work under pressure and meet deadlines
- Business oriented and focused on continuous improvement
Why join us?
🎯 Exciting Challenges: Every day brings new opportunities to learn and grow.
🎯 Supportive Environment: We foster a culture of collaboration, where your ideas are valued, and your voice is heard.
🎯Career Development: We're committed to helping you reach your full potential through ongoing training and development opportunities.
🎯Recognizing Excellence: We recognize and appreciate hard work and dedication by offering competitive compensation packages and employee rewards programs that acknowledge contributions and achievements.
🎯Fun and Inclusive Culture: We believe in celebrating our successes and building strong connections within our team.
Ready to Ignite Your Passion?
If you're ready to take the next step in your career and join a business committed to consistently deliver high-quality products and services, then we want to hear from you! Send us your resume today!
Please be informed that only selected candidates will be contacted.
