Overview
Accounts Payable Officer Jobs in Singapore, Singapore at Sysmex Asia Pacific
Title: Accounts Payable Officer
Company: Sysmex Asia Pacific
Location: Singapore, Singapore
Key Job Purpose:
- Lead end‑to‑end Accounts Payable operations,ensuring timely, accurate processing of vendor, inter‑company, and employeeclaims in full compliance with procurement, travel, and internal controlpolicies.
- Oversee vendor and employee payment cycles(GIRO, cheque, TT), ensuring cash flow discipline, payment accuracy, and strongbanking controls.
- Ensure proper expense recognition and APrevaluation in accordance with accounting standards, including period‑endclosing, accruals, and foreign currency remeasurement.
- Drive continuous process improvement andautomation within AP, strengthening efficiency, compliance, and audit readinessacross the function.
- Manage regional inter‑company billing,confirmations, and cross‑charging through timely issuance of debit/credit notesand reconciliations.
- Own GST compliance for AP, including permitreconciliation, GST submissions, bank deductions matching, and liaison with taxadvisors and regulators.
- Supporting treasury functions with backup whenTreasurer goes on leave.
Job Responsibilities:
- Review and ensure staff travel and expense claims are accurately accounted for with correct G/L, cost centre, and order numbers, in compliance with the Travel and Expense Policy, and follow up on any discrepancies or issues.
- Review and ensure purchase orders raised by various departments are correctly accounted for with proper G/L, cost centre, and order numbers, and accurately matched to supplier invoices.
- Post intercompany invoices without purchase orders, ensuring all required approvals are obtained prior to posting.
- Execute payment runs and prepare payments as follows:
- a) Bi‑weekly payments for staff claims and invoices under COD terms.
- b) Monthly payments to local, overseas, and intercompany vendors via GIRO, cheque, and telegraphic transfer (TT).
- Perform intercompany reconciliations and complete them within two working days (2WD), resolving reconciling items in a timely manner.
- Prepare and analyse departmental expense reports and distribute them to respective Heads of Department (HODs).
- Respond to vendor inquiries regarding invoice issues, discrepancies, and payment status in a timely and professional manner.
- Generate debit notes (DN) and credit notes (CN) for expenses cross‑charged to regional affiliates.
- Reconcile and match GST permits against bank deductions and GST trade reports to ensure accuracy and compliance.
- Ensure GST and withholding tax (WHT) compliance in the recording and payment of invoices.
- Prepare and reconcile GST submissions in accordance with statutory requirements and timelines.
- Drive continuous improvement initiatives within the Accounts Payable process to enhance efficiency and controls
- Provide coverage when the Treasurer is unavailable.
- Monitor daily cash positions and bank balances
- Support Cash flow forecast
- Ensure all month‑end closing activities are completed within established deadlines.
- Perform monthly balance sheet reconciliations for assigned accounts to ensure accuracy and completeness.
- Support annual financial audit and prepare of audit schedules
- Responsible fordocumentation of AP process for J-SOX
- Support other Finance activities as and when assigned
- Good filing system of documents / record retention
Job Requirements:
- Min Diploma in Accountancy or equivalent with 2- 3 years of relevant working experience handling full spectrum of Accounts Payable and financial reporting in an MNC environment
- Good knowledge of SAP and Concur System. Excellent Excel skill preferred.
- Independent, strong analytical skills, meticulous and a team player, able to build rapport with requestors/vendors, flexibility to change
